In accordance with the provisions of article 34.9 of the Workers’ Statute, companies must:
Keep records of the amount of time worked each day by each worker. As such, it is necessary to record the worker’s clocking-in and clocking-out times and calculate the total amount of time worked in the salary payment period (monthly salary slip). It’s necessary to specify the standard working day, overtime and complementary hours (part-time contracts).
In this respect it’s necessary to define:
Standard working day
The standard working day is indicated in the Collective Bargaining Agreement that applies to the company.
Each effective work hour worked in addition to the standard working day indicated in the collective bargaining agreement or work contract or, failing that, over and above the established legal limit. Up to 80 hours of overtime per year can be worked.
These hours can be agreed (in writing) or voluntarily accepted by workers who have a part-time work contract with the company.
Provide worker with summary copy, together with salary slip.The records must be physically stored by the company, since they may be required by the Work Inspectorate and Social Security administration. In this respect it must be pointed out that the Inspectorate may require at any time during its inspection the printing of working-day records for the current year or for whatever period it deems necessary. The records must be made available on the spot at the work centre, it not being acceptable for the company to prove their existence at a later date by presenting them at the offices of the authorities
Keep records for a period of 4 years.
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